GENERAL INFORMATION A – Z

We are pleased to welcome you to the 73rd International Astronautical Congress 2022.

Here you will find some important information about the Congress.

ACCESS TO THE PARIS CONVENTION CENTRE

By Public Transport:

  • Entrance Gate A2 – Porte de Versailles
  • Metro: Line 12, station Portes de Versailles or Line 8, station Balard
  • Tramway: Lines T2 or T3, station Portes de Versailles
  • Bus : Line 39 or 80, station Portes de Versailles
  • Bicycle : Vélib’ station in avenue Ernest Renan

By Car:

  • GPS coordinates: 32 U 691610 5334765; 48.13726°N 11.57558°E
  • Parking: Car Park 7: Rue Marcel Yol, 92170 Vanves

 By Plane:

  • From Roissy-Charles de Gaulle airport:
    Take the RoissyBus to Paris–Opéra, then take Metro Line 8 (direction Balard) to Madeleine, and change to Line 12 (direction Mairie d’Issy) to Porte de Versailles–Parc des Expositions station
    Take the RER B (direction Saint-Rémy-lès-Chevreuse) to Cité Universitaire station, then take tramway T3 (direction Pont du Garigliano) to Porte de Versailles–Parc des Expositions stop.
  • From Orly airport:
    Take the Orlyval train to Antony, then the RER B to Cité Universitaire, change to the tramway T3 and get off at the Porte de Versailles–Parc des expositions stop
    Take the Orlybus to Denfert-Rochereau, then the RER B to Cité Universitaire, change to the tramway T3 and get off at the Porte de Versailles–Parc des expositions stop.

Carpooling:

A great way to fight pollution is by using carpooling. Please register with the following Link

ACCESSIBILITY

The Paris Convention Centre is fully accessible for persons with disabilities. The entire IAC2022 onsite staff is trained to support delegates with handicaps an/or reduced mobility. Do not hesitate to ask them should you require any specific assistance. More information can be found under www.iac2022.org/accessibility/

ACCOMMODATION

Please visit the hotel counter in the registration area if you wish to book a hotel room or if you have any problem with your hotel reservation.

Please Book your hotel room here https://iac2022.org/accommodation/ with the official Congress accommodation partner, K.I.T. Group France.

BABYSITTING

Need a babysitter while you are at IAC2022? Barnett Consulting offers babysitting services so that your children can be kept outside the congress in complete safety. Send your request by e-mail to concierge@barnettconsulting.fr

BANKING FACILITIES

The currency in Paris is Euros. A cash machine is situated on level 7.1 of the Paris Convention Centre

CATERING AREA

Delegates can use one of the several facilities at the Paris Convention Centre.

Within the Exhibition Area, Hall 7.2:

  • Delegates coffee during exhibition opening time
  • Four restaurants to purchase meals, sandwiches, and desserts as well as beverages.

Within the entrance hall:

  • Restaurant Bistrot de Paris

Water fountains are available throughout the Congress Centre, and a water bottle are offered to each delegate in the congress bag.

CLOSING CEREMONY

The Closing Ceremony will take place on Thursday, 22 September from 16:45 to 17:45 in Room Paris.

CLOAKROOM

The Cloakroom is located on Registration level 7.1 of the Paris Convention Centre.

There is no charge.

The Cloakroom will be open during the following hours:

16 September: 7:00-20:00

17 September: 7:00-21:30

18 September: 7:00-22:00

19 September: 7:00-21:30

20 September: 7:00-21:30

21 September: 7:00-19:30

22 September: 7:00-18:00

CONGRESS BAG

The Congress Bag, containing the Congress material, can be obtained at the Congress Material Counter close to the Registration Counter.

CONGRESS COURTESY AND CODE OF CONDUCT

The IAF expects its staff, members, volunteers, and event participants to be guided by the highest standard of ethics, to communicate professionally and constructively, whether in person or virtually, handling dissent or disagreement with courtesy, dignity, and an open mind, being respectful when providing feedback, and being open to alternate points of view

Amongst unacceptable behaviors at any IAF activity or event are:

  • Abuse: threats, intimidation, bullying, stalking, or other types of abuse.
  • Discriminatory harassment: includes offensive verbal or written comments and negative behavior, sustained disruption of talks or other events, either in real or virtual space
  • Sexual harassment: sexual harassment may involve any conduct of a verbal, nonverbal, or physical nature, including written and electronic communications.

iaf-code-of-ethics–professional-conduct.pdf (iafastro.org)

CONGRESS PROGRAMMES

As part of the CSR approach of IAC 2022, there will not be printing copies of the IAC2022 programs. The programs will be available online on the IAF Website. https://www.iafastro.org/events/iac/iac-2022/publications.html

CSR POLICY

CNES, the 73rd International Astronautical Congress host, vows to produce the first sustainable IAC!

As the Professional Congress Organizer chosen by CNES, K.I.T. Group France shares this commitment and has integrated sustainable practices at all levels of the construction and organization of the event.

The certification process has been initiated according to the ISO 20121: 2012 “responsible event” standard. ISO 20121 offers guidance and best practice to help manage the event and control its social, economic, and environmental impact.

In addition to ISO 20121, IAC 2022 has decided to go even further and calculate its Carbon Footprint: the total amount of greenhouse gases (including carbon dioxide and methane) generated by our actions in all departments of the event: from registration, accommodation, transport, materials, to food, energy, and waste.

Objective 1: Eco-designing its communication with the various stakeholders. It means that we:

  • Raise awareness of the CSR approach among our stakeholders
  • Reduce the ecological footprint of the congress communication through responsible communication practices (for example, the congress programs will not be printed but will be available in digital format)

Objective 2: Positive social impact: making the congress accessible and welcoming to all

  • Make the event accessible to all (within the venue with adapted care)
  • Commitment to parity and diversity with, for example, the wearing of gender-neutral clothing by reception staff
  • Develop the experience of others by having solidarity partners intervene during the Public Day

Objective 3: Environment: control consumption and promote responsible actors

  • Limiting waste production, rationalizing consumption (eliminating single-use plastic, energy management)
  • Use eco-responsible suppliers via a responsible purchasing policy
  • Carry out the carbon footprint of the event

Objective 4: Health, safety, and collaboration: Putting the health, safety, and satisfaction of conference participants at the center of our concerns

  • Ensure a safe environment for all participants (implementation of a safety policy specific to the event)
  • To ensure the good health of the participants by including a medical service during the event
  • Fully satisfying the stakeholders through an optimized quality of service and the evaluation of their satisfaction.

Objective 5: Favor local products, take advantage of certification, and transmit innovation outside of space

  • Use local suppliers to generate positive local economic spin-offs
  • Certify the congress ISO 20121, an international standard, to make it a reference for sustainable development in the space industry
  • Be a platform for innovation exchange between space and non-space actors

EMERGENCY PHONE NUMBERS

Dial 112 for all emergencies (police, fire, medical). Callers will then be placed through to the appropriate emergency service. ​

ENTITLEMENTS

The registration fees for the following categories: delegates, retired people, young professionals, full-time students, and teachers include:

  • a congress badge,
  • Congress bag,
  • admission to the plenary program,
  • access to all scientific and technical sessions,
  • access to the exhibition hall,
  • the Welcome Reception,
  • and the Opening Ceremony.

EXHIBITION AREA

Congress participants are invited to visit the Exhibition Area located in Hall 7.2.

Opening Hours:

18 September: 9:00-18:00

19 September: 9:00-18:00

20 September: 9:00-18:00

21 September: 9:00-18:00

22 September: 9:00-16:15

IAF ANNUAL GENERAL MEETING/ASSEMBLY

All IAF members are invited and encouraged to attend the IAF Annual General Meeting/ assembly on Sunday 18 September from 15:30 to 17:00 and Thursday 22 September from 10:15 to 12:30 in Room N02, Hall 7.3.

IAF MEMBERS LOUNGE

The IAF Members Lounge is located in the Exhibition Area (Hall 7.2) and is accessible for all IAF Members.

INFORMATION POINTS

Located on levels 7.2 and 7.3 of the Paris Convention Centre. Hosts and hostesses will be present for any information:

16 September: 13:00-18:00

17 September: 8:00-18:00

18 September: 7:00-18:00

19 September: 8:00-17:00

20 September: 8:00-17:00

21 September: 8:00-17:00

22 September: 8:00-13:00

INSURANCE AND LIABILITY

The International Astronautical Federation (IAF) and the Centre National d’Etudes Spatiales (CNES) do not accept any liability for personal injury, loss, or damage to belongings of Congress participants, either during or as a result of the Congress. Please check the validity of your own insurance.

INTERACTIVE PRESENTATION AREA

Interactive Presentations will be displayed all week in the IP Area located on Hall 7.3, east side of the building. 50 touchscreens will be at your disposal for consultation during the whole event.

IAC 2022 will hold an Interactive Presentation Award Ceremony on Wednesday 21 September 2022, with awards for the top five presentations. IAC 2022 will also hold two IP sessions, one 1-hour session on Monday 19 September 2022 and 1.5-hour session on Wednesday 21 September 2022 which will follow the Interactive Presentation Award Ceremony.

The main goal of the IP sessions is to create a lively interaction between presenters and interested congress delegates, do not hesitate to join and participate!

INTERNATIONAL ASTRONAUTICAL FEDERATION

The Congress organiser, International Astronautical Federation (IAF), will be present during the Congress with a booth located in the entrance Hall 7.3. The IAF Secretariat is located in Room E01A, Hall 7.3.

LANGUAGE

The official Congress language is English.

LOST AND FOUND

Lost items can be collected at the cloakroom during the Congress. Any objects found during the Congress and not claimed will remain at the Congress Venue.

NAME BADGE

A badge is required for admittance to all official Congress sessions and events, as well as the Exhibition. Each participant is asked to present the badge to gain access to the Congress. The badge must be clearly displayed.

OPENING CEREMONY AND WELCOME RECEPTION

The Opening ceremony takes place on Sunday 18 September from 9:15 to 10:00 in Room Paris. The Welcome Reception from 19:15 to 21:30 will take place in the Hall 7.3. Both events are free of charge to all registered delegates.

PROGRAMME CHANGES

The Organizers cannot assume liability for any changes in the Congress Programme due to external or unforeseen circumstances. Please consult the IAC website and his different social networks for the latest updates.

PUBLIC DAY

The IAC 2022 Public Day takes place on Wednesday 21 September from 9:00-18:00. Visitors can visit the Exhibition and take part in sessions taking place in Room Paris. More information can be found on the IAC 2022 website. https://iac2022.org/public-day/

REGISTRATION OPENING TIMES

The registration counters are open during the following times:

16 September: 13:00-18:00

17 September: 8:00 – 18:00

18 September: 7:00-18:00

19 September: 8:00-17:00

20 September: 8:00-17:00

21 September: 8:00-17:00

22 September: 8:00-13:00

SMOKING POLICY

It is forbidden to smoke in any part of the Paris Convention Centre.

SOCIAL MEDIA

Stay up to date with the latest developments at the IAC and the latest news from IAC.

Visit us on https://www.facebook.com/IACParis2022

Find us on “LinkedIn Logo” https://www.linkedin.com/company/iac2022

Follow us on “Twitter Logo” https://twitter.com/IACParis2022

#IAC2022

SPACE FOR @LL LOUNGE

Delegates are invited to relax in the Space for @ll Lounge located within the Exhibition Area, Hall 7.2.

This lounge illustrates the commitment to sustainable development and declines “Space for @ll” the slogan of the Congress.

Delegate can there read about the IAC 2022 CSR commitment (ISO 20121, carbon footprint) and the actions in favor of sustainable development (limitation of printing, elimination of single-use plastic, local suppliers). Best practices with all types of actors are shared and solidarity actors (associations) will get the opportunity to speak and to share their experience with the public.

SPEAKER PREPARATION ROOM

The speakers of the technical sessions must send their presentations in advance. They have the possibility to consult them in the speaker preparation room and to make changes or to submit a new presentation. The Speaker Preparation Room is located at the back of Hall 7.3.

Opening hours:

17 September: 14:00-20:00

18 September: 8:00-18:00

19 September: 8:00-18:00

20 September: 8:00-18:00

21 September: 8:00-18:00

22 September: 8:00-18:00

SURVEY

A survey about Congress will be available online after the Congress. This survey will help us better understand your needs and wishes.

TAXIS

Alpha-Taxis:  +33 1 45 85 85 85

Taxis G7: 36 07 (0,45 cts/mn + Price of a call)

Taxi Parisien:  +33 1 84 60 40 54

WI-FI ACCESS

Wireless internet is available for registered delegates free of charge at the Congress Centre. Please select the network “IAC2022”, enter the password “IACPARIS2022” and follow the instructions.

We are looking forward to welcoming you to Paris!